Rules and Regulations
Residency Rules and Restrictions
Statement of Purposes and
Restrictions of Condominium Use. The Condominium is intended for
residential use and the following provisions, together with the provisions of
the Condominium Bylaws and Rules, are in furtherance of this purpose:
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Each unit shall be occupied and used only for private residential
purposes by the Owner and his family, or by tenants or guests of the Owner,
except for such limited professional use as the Board, upon application of an
Owner, from time to time may authorize as not being incompatible with the
residential character of the Condominium. The occupancy and use of the Unit
shall be in accordance with the Merrimack Zoning Ordinance and other applicable
municipal ordinances. This restriction shall not be construed to prohibit
owners from leasing their units so long as the tenants occupy and use the units
in accordance with these provisions and any restrictions imposed by the Board.
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The common area shall not be used in a manner which is inconsistent with
the residential character of the Condominium. No one shall obstruct, commit
any waste in or otherwise cause any damage beyond reasonable wear and tear to
the common area and anyone causing such damage shall pay the expense incurred
by the Board in repairing it; and nothing shall be stored in the Common area
without the prior written consent of the Board. Nothing shall be altered,
constructed in or removed from the Common areas without the prior written
consent of the Board.
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No noxious or offensive use shall be made of any part of the Condominium
and nothing shall be done therein which is or will become an annoyance or
nuisance to other owners. No use shall be made of any part of the Condominium
which will constitute a fire hazard or which will result in the cancellation of
insurance on any part of the Condominium or which is in violation of any law,
ordinances or governmental regulation applicable thereon. No use shall be made
of any part of the Condominium which will increase the rate of insurance on the
Common area without prior written consent of the Board.
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No owner shall place or operate registered or unregistered vehicles,
mobile homes, manufactured housing, recreational vehicles (snowmobiles, ATVs,
etc.) or trailers within Common areas without the written consent of the Board.
(Excerpted from The Birches, A Condominium, Declaration of
Condominium, Section F., page 4)
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Assessment Penalties
for Rules Violations
WHEREAS, Article II, Section 1 of the By-Laws empowers the
Board to adopt and amend rules concerning the condominiums which rules shall be
furnished in writing to all owners, and not to be violated, and,
WHEREAS, infractions and violations of the Associations
Condominium Declaration, By-Laws, Resolutions and Rules occur by residents in
the Condominium, despite frequent attempts by the Board of Directors and the
Property Manager to resolve said infractions,
NOW THEREFORE BE IT RESOLVED that violations of the
following Articles, By-Laws, Resolutions and Rules (listed below and hereto
attached) shall be subject to a structure of assessment penalties for failure
of compliance by residents and owners:
Declaration of Condominium, Section F., page 4, Residency Rules
and Restrictions
The structure of assessment penalties for failure to
adhere to and comply with the aforementioned Declaration, Articles, By-Laws and
Rules are as follows:
| First offense | $ 25.00,
plus costs, with the right to appeal to the Board for dismissal, for any
violation occurring no more than once in a one year period. |
| Second offense | $ 50.00,
plus costs. |
| Third offense | $ 100.00,
plus costs. |
| Fourth offense | $ 250.00,
plus costs. |
Owners in receipt of a notice of violation letter shall
have seven (7) days from the date indicated on said letter to correct or
resolve said violation and be in compliance with the rule(s). In the event the
infraction continues to exist at the expiration of the seven (7) day period,
the next level of penalty shall be applied, and so forth until said condition
of rule infraction comes into compliance. In addition, the Board may elect to
seek legal and court-enforced assistance in an effort to resolve a condition of
violation of the Associations Declaration, By-Laws, Residency Regulations and
Rules, etc. as herein listed. All costs associated with ensuring compliance
with any of the aforementioned Articles, By-Laws or Rules shall be assessed
against the owner of the unit where the infraction exists.
Failure by an owner who has received notice of violation
of the aforementioned rules to pay an assessment penalty within thirty (30)
days of the date of the penalty letter, shall result in: a lien being recorded
on the owners property, implementation of late payment penalties, legal fees,
court fees and responsibility for any and all costs associated with the
collection of said assessment penalty.
The implementation of a penalty under this Policy is
subject to the receipt of a signed, written, complaint listing such specific
information as dates, times, and names and addresses of any eye witnesses. For
noise disturbances, a fine will only be assessed on any additional offense when
written notification is received accompanied by a police report. Owners who
wish to appeal the accusation(s) and/or assessment penalties stated within a
notice of violation, should refer to Rule or Fine Disputes. All decisions
rendered by the Board of Directors shall be considered final.
Late Fee Policy
Late Fees are posted to any account reflecting a balance
owed on the 15th of each month.
Accounts that reach or exceed two months fees in arrears shall be forwarded
to the Association’s legal representatives with instructions to file suit
for collections.
Balances exceeding $2,000.00 shall be forwarded to legal
representatives with instructions to pursue a sheriffs
sale on the Unit in default of payment.
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Rule or Fine Disputes
For any instance where a homeowner wishes to dispute a
rule or associated fine, whether it is directly related to them or to the
Association as a whole, the unit owner has the option of presenting their
concerns in writing to the Board.
No single member of the Board will make any decisions that
fall within the scope of the responsibility of the Board as a whole, as defined
in the Associations documents.
Any homeowner disputing a rule or a fine levied against
their unit may present their dispute or concern to the Board by the following
process:
- Unit Owner must indicate their concern, dispute and/or request for a hearing by the
Board in writing and mailed to:
Board of Directors, Birches Condominium
c/o Resolution Property Management
7 Bernards Rd.
Merrimack, NH 03054
- The
Board through the Managing Agent will then schedule a time and place for such
presentation of concern or dispute hearing.
After hearing the concern or dispute, the Board will then
meet to review the facts and render a decision. The unit owner will be advised
of that decision within fifteen (15) days.
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Order of Application of Funds
Received from Unit Owners
As funds are received from Unit Owners, they will be
applied in the following order:
1. Outstanding
special assessments, if any.
2. Outstanding
fines and attorney fees, if any.
3. Outstanding
late fees, if any.
4. Monthly
Association fees.
Note
Funds received from the Unit Owners are applied to the
oldest unpaid assessment(s) first regardless of category of assessment or
intent referenced on the check or in any communication by the Unit Owner.
Therefore, the entire balance due must be received by the
close of the grace period, the 15th day of any month, in order to avoid
assessment of a late charge.
Late fees apply to outstanding fines, attorney fees,
special assessments, and condominium dues which become late by the ten (10)
days.
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Personal Property on the Common Area
In accordance with the Governing Documents of the Birches
Condominium Association, personal property is not allowed to be stored or
otherwise kept on the Common Area when not in use.
In instances where it is noted that a unit owner/resident
has left personal property on the Common area when not in use, or is storing
personal property on the Common area, the following process will be followed
until such time as the item(s) are no longer on the Common area:
- Letter
will be forwarded to the resident, copy to owner if different, advising them of
the Rule violation and ask they remove the item no later than a specified date.
- If
the item is not removed by the specified date, the unit owner will be fined at
a rate of $10.00/day per violation.
In addition, the Board of Directors reserves the right to
have the item(s) removed from the Common Area at the respective unit owners
expense and stored at the respective unit owners expense.
Outdoor Grills
- Outdoor grills may be stored and used on the Common Area.
- The use of any type of grill on, under, or within ten
feet of any structure is prohibited.
- Grills must be attended by an adult at all times while in
use.
Open Burning1
- Open burning is not permitted on the property at any time.
Limited Common Area
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No firewood may be stored on the deck or in the storage shed.
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No birdfeeders may be kept on the deck; birdseed attracts
squirrels, which can cause damage to the buildings.
-
No grills or stoves of any kind may be stored or used on the deck.2
Seasonal Decorations3
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Seasonal decorations may be displayed up to one month before and
should be removed no later than one month following the date of the holiday.
-
For the December holidays, outdoor lights may not be displayed
(turned on) after one month and must be taken down by March 1st.
[1] Amended July 12, 2007
[2] Amended August 11, 2016
[3] Amended March 30, 2007
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Vehicle and Parking Rules
WHEREAS Exhibit 1, Section 4 (G) of the Declaration for the
BIRCHES, A CONDOMINIUM, states that the Board of Directors is empowered to
adopt and amend, from time to time, Condominium Rules concerning the use of the
The Birches, A Condominium and various parts hereof, which rules shall be
furnished to the owners and which rules shall not be violated, and
WHEREAS unregistered, non inspected, inoperable and immobile
vehicles are unsightly and offensive, and can impede, Fire and Emergency
vehicle passage, snow removal, lawn maintenance, street sweeping, seal coating,
pavement repairs, and increase the maintenance therein, and
WHEREAS it is necessary to further clarify and establish a
policy and rules for the use of the parking facilities of The Birches, A
Condominium,
NOW, THEREFORE, BE IT
RESOLVED: That the following rules
concerning vehicles and parking be adopted:
- No unregistered, non inspected, inoperable or immobile
vehicle will be permitted in The Birches, A Condominium. A notice will be
placed on the offending vehicle to the effect that it must be registered and
inspected within seven (7) days or be removed from The Birches, A Condominium
property.
- No vehicle shall impede the free passage of ANY
vehicle on or through the roads, streets, driveways, or parking lots of The
Birches, A Condominium.
- No vehicle shall impede ANY maintenance operations or
procedures. Unit owners and residents shall be notified of impending
maintenance operations at least seven (7) days in advance, EXCEPT SNOW REMOVAL.
Notification may be made via a hand-delivered and/or mailed notice, and/or
published notification in the Associations newsletter.
- Parking is not permitted on Summit Road unless
permission has been obtained from the Property Manager or the Board of
Directors.
- No vehicle is allowed to park on the grass or any other landscaped
common area within The Birches, A Condominium.
- No recreational vehicles, i.e. boats, campers,
trailers, or ATVs will be allowed to be parked in The Birches, A Condominium
other than for overnight loading and unloading without written consent from
The Board or Property Management.
- Overnight parking of motor vehicles with an empty
weight of more than 5,000 pounds is not permitted.
- Any resident who owns or leases a commercial or
professional vehicle must register the vehicle with the Property Manager and
consult the Board as to a suitable location for overnight parking.
- There are no assigned parking spaces other than the
Unit garage and driveway.
NOW, THEREFORE, BE IT
FURTHER RESOLVED: That the
Board of Directors and Management shall be authorized to assess a fine of
$50.00 per occurrence, plus any other related costs, and Management shall be
authorized to remove any offending vehicle after a seven-day notice is posted
to said vehicle (except snow removal), at the expense of the unit owner
responsible for said vehicle.
NOT WITHSTANDING ANY OF
THE FOREGOING, the implementation and
application of this Resolution is subject to the provisions set forth in Rules
or Fines Disputes Policy of The Birches, A Condominium.
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Pets and Pet Violation Fines1
In addition to the provisions and pet requirements of the
Town of Merrimack:
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Household pets will be allowed with permission of the Board.
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Household pets must be registered with the Property Manager.
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Pets MUST be leashed and physically under the control of the pet owner
or caretaker at all times when outside. No dog runs or electronic leashes are allowed.
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Pet owners or caretakers must clean up after pets. All waste must be properly disposed of in trash
receptables at the pet owner or caretaker's Unit.
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Pets should relieve themselves only along the woodlines throughout the property or curbside
to mean not more than 3 feet off the edge of any roadway in The Birches community.
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Further pets MUST NOT:
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be allowed to create noise
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be tied to trees, decks, or other structures
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be allowed in the tennis court or pool enclosures
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be allowed to foul or relieve themselves in the common areas in the front,
back, or side of another owner's unit (except along the woodlines)
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in any way create a disturbance or unpleasantness
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The Board reserves the right to withdraw its consent to have or keep a
pet at any point. In each case, the pet must be removed upon request of the
Board of Directors.
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Each owner will hold the Board harmless against loss or liability for
any actions of Unit Owner pets or pets of their tenants within the Condominium.
In addition, for any violation of this rule reported to
Board or Managing Agent in writing, the following warnings and fines assessed
may be imposed for violations taking place within one year:
| First offense | $ 100.00,
plus costs.2 |
| Second offense | $ 250.00,
plus costs. |
In instances where damage has
been noted to have been caused by any pet, the owner of the Unit where the pet
is maintained shall be assessed for all costs associated with damage to the
Common Area and in enforcing this rule.
All residents and owners of the Birches Condominium are
additionally authorized by the Board of Directors to contact the Merrimack
Animal Control officer to report any dog loose on the Common Area and ask that
the dog be removed from the Birches property.
Note: predatory animals (coyotes, fisher cats, and
fox) may be present on The Birches property from time to time and can pose a
danger to domestic cats. Residents with cats are advised to keep them indoors,
particularly at night.
[1] Amended July 12, 2007
[2] Amended March 10, 2016
[3] Amended December 12, 2022
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Swimming Pool Usage
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Access to pool and pool enclosures is restricted to residents of the
Birches Condominium Association and their guests.
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Such guests must be accompanied by an adult resident of at least 18
years of age; additionally, guests are limited to not more than three (3) per
unit unless previously approved by the Board or Managing Agent.
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Residents must have their pool key at all times when using the pool or
being in the enclosure. (A key is required both to enter and to exit the pool
enclosure.)
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Children under fourteen (14) must be accompanied by an adult resident at
least 18 years of age; such adults are responsible for insuring the children
they accompany comply with pool rules.
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A warm water shower is available and must be used prior to using the
pool.
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This rule is a firm requirement to meet directives of the
requirements for a healthy, non-bacterial environment for swimming enjoyment:
- Children in diapers, or otherwise not toilet trained,
are absolutely not allowed in the pool.
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Air mattresses, floats, ball or other toys are not allowed in the pool
with the exception of floatation devices used specifically by young children
learning to swim and only when closely supervised by an adult. Small toys
(under 6 at any end) are not allowed in the pool enclosures.
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Loud noise (at a level that becomes bothersome to other residents and
their guests), excessive splashing (including onto deck area), running or
otherwise excessive rough-housing is not allowed; foul or abusive language or
conduct is not allowed.
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Pool hours are 9:00am to 9:00pm. However, pool may also be closed at any
time during this period, to meet maintenance requirements when unavoidable.
Note that these hours allow for appropriate chemical treatments for pool
maintenance.
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Pool gates must be kept latched and locked at all times.
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Absolutely no alcoholic beverages, no glass bottles, jars, etc. are
allowed in the pool enclosure at any time.
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Animals are not permitted in the pool or pool enclosure.
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Swimming is permitted in bathing suits only; no shorts, cut-offs, etc.,
are allowed.
Penalties for Pool Rule
Violations:
For any violation of the above rules observed by, or
reported to the Board, the Managing Agent, or any authorized user of the pool,
the Board may levy a fine of up to $50.00 for each violation against the Unit
owner and remove pool privileges.
Also, in cases of damage or loss caused by the unit owner,
their residents or guests, the cost of repair or replacement to any area of the
pool, pool enclosure or furniture will be charged to the responsible unit
owner.
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Chimney Inspection and Fines
Once yearly, between May 1 and November 1, all units
having a fireplace, whether or not having been used since the previous
inspection period, shall be inspected at Unit Owner cost. The Owner is
responsible for coordinating such inspection, and for providing proof of
completion by forwarding a copy of the inspection report to the managing agent,
to be received not later than November 1, with a grace period of not more than fifteen
(15) days for such receipt by managing agent.
As of the 16th day of November, any Unit
failing to provide such proof of inspection shall be assessed a fine equal to $25.00
per month until such proof of inspection has been received by the managing
agent.
Gas Inserts
Owners of Units with gas insert fireplaces are not
required to have the chimney inspected, but must notify the managing agent of
the gas insert, annually, in lieu of a chimney inspection report.
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Stacking of Fire Wood
All residents are allowed the delivery and use of firewood
under the following terms and conditions.
- Stacking
of firewood is ONLY allowed:
- at
the edge of the woods within closest proximity of the unit, or
- inside
the garage at owner/residents own risk.
- Firewood
stacked in the common area at the edge of the woods shall be stacked neatly and
in straight rows not exceeding five feet (5 ft.) in height.
- Stacking
of firewood by the exterior siding of any building, on any lawn or landscaped
area, on decks or within enclosed shed, in the driveway or street is strictly
prohibited.
- Upon
receiving a delivery of firewood, owner/resident shall complete stacking the
firewood as outlined herein within seven (7) days.
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Fire Sprinklers
In the event that any unit should be equipped with a
sprinkler system, nothing shall be hung from the sprinkler comprising a part of
the system, nor shall any such sprinklers, wiring or components be painted,
covered, or otherwise changed, tampered with or altered.
Prior to any alteration, amendment, modification or change
thereof, he/they will submit such alteration, amendment, modification or change
to the Merrimack Fire Department for approval and agrees to comply with all
domestic sprinkler requirements of said Fire Prevention Office. The unit owner
(or resident if not the same) shall also be required to notify the Board of
Directors of any such alteration, amendment, modification or change proposal.
Since these systems are contained in the individual
units, the maintenance of these systems is the responsibility of the unit
owner. These systems were designed to contain antifreeze. The antifreeze must
be tested annually to determine that the proper level of freeze protection
is in place. In addition, each individual units system should be flow tested
to verify that the alarms are operating properly.
Each individual unit has a separate flow switch that will
operate the alarm for that unit in the event a sprinkler activates, but there
is a main riser in one of the end units in each of the buildings. Therefore,
all units in one building would need to be tested at the same time and would
require simultaneous access to each.
The company that initially installed these systems is Life
Safety Fire Protection, Inc. If you have one of these systems in your unit, it
is necessary to coordinate with your neighbors and contact Life Safety directly
to schedule before the freezing weather sets in and the potential for interior
unit damage increases. They can be reached at 877/433-3300.
Therefore, once yearly, between May 1 and November 1, all
units having a sprinkler system, shall be inspected at Unit Owner cost. The
Owner is responsible for coordinating such inspection, and for providing proof
of completion by forwarding a copy of the inspection report to the managing
agent, to be received not later than November 1, with a grace period of not
more than ten (10) days for such receipt by managing agent.
As of the 11th day of November, any Unit
failing to provide such proof of inspection shall be assessed a fine equal to
$10.00 per month until such proof of inspection has been received by the
managing agent.
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Snow Removal Parking Instructions
PROCEDURES:
When a storm is
likely:
Park your vehicle in your garage.
Park any vehicle that cannot be garaged about two feet from the
front of your garage door this is to allow room for the shovelers to pass. DO
NOT PARK at the street end of your driveway.
No owner or resident shall instruct the snow removal crews
regarding snow removal. The snow removal company has been advised to take
direction only from a member of the Board of Directors or Resolution Property
Management. If you are experiencing problems with the snow removal job, please
contact Resolution Property Management at 424-1480.
Please be considerate of other residents and do not park
on the street obstructing or opposite anyones driveway (so they can back out
of their driveway without being concerned about hitting or negotiating around
your vehicle).
If you do not move out of your driveway, your neighbors
driveway will not be able to be plowed to its full width and length because of
the potential for the plows to slip or slide and damage a vehicle is too great.
Any vehicle interferring with snow removal from streets or driveways
and not moved for the plows will be subject to towing, without any further
notice, at the owners expense.
Neither the snow removal contractor, the Management
Company nor the Board can monitor walks and driveways 24 hours per day for icy
spots that develop between storms. Each resident should purchase a container of
ice melt (calcium chloride) at a grocery or hardware store and use it as needed
on their own walk, steps, and driveway for icy spots that may develop between
storms due to melting and re-freezing. Please Do Not Use Rock Salt on
concrete surfaces as it causes the concrete to deteriorate.
A typical condition of the New England winter climate is
that weather changes very quickly. Temperatures can rise and fall frequently,
giving cause for sudden icy conditions to develop even if the surface was
previously bare. All residents and guests are strongly advised that they have a
responsibility to use extreme caution at all times when walking and driving
within the property during the winter season.
The Birches Condominium Association, its Board of
Directors and Resolution Property Management, LLC will not be held liable for
injuries that occur as a result of weather conditions.
It is imperative that we follow the procedures outlined
above. Otherwise, the contractor will not be able to complete the job he has
been asked to do. The result will be narrow passageways, reduced parking space
and unhappy residents (especially if your vehicle had to be towed). Please be
aware of snow removal activity following a storm and, if necessary, contact a
neighbor to alert them that the area is about to be plowed.
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Snow Removal Process and Priorities
In order to maximize snow removal and cleanup efforts, a
process has been established with our snow removal contractor relative to what
will be plowed first, second, etc. We would appreciate if all residents
understand and cooperate with the following process.
Roadways and Parking Areas
During a storm, weather conditions
permitting, the following order of priority will be in effect for the plowing
of roadways and parking areas:
Once a level of 1" has been reached, snow plowing will begin to
clear all roadways so as to allow passage to public streets immediately
adjacent to the Birches property.
During heavier storms (6" or more), and after streets have been
cleared to passable condition, an initial pass will be made of all driveways
that are free of vehicles. In addition, the contractor will begin clearing the
walkways prior to the end of the storm and once again after the storm has
subsided.
The day following a storm, full plowing and shoveling will
be completed as follows:
Plowing of vacant driveways will begin not later than 8:00am.
Contractor will alert residents of the need to move vehicles by honking horns,
ringing doorbells, etc.
Walkways/stairs should be passable for residents to walk from their
unit to their vehicles not later than 7:00am when storms have ceased during the
night. Clearance to the full width of the walkways and stairs will be completed
not later than 24 hours following the storm.
Mail boxes will be kept accessible from both front and back,
particularly prior to an anticipated mail delivery (generally between the hours
of 11:00am and 2:00pm).
The Contractor will return to the property one day after the
clean-up operation to fully clear any areas where vehicles were parked during
the clean-up.
Note that when an effort to
clear parking areas begins on any street, residents must move their vehicles to
a plowed area so as to allow for this phase of snow removal. The snow removal
truck will honk horns to assist residents in knowing that they are there and
beginning snow removal on that street or section of the street.
Note also that the order of plowing the various streets
will vary from storm to storm so that no street is always first, always second,
always last, etc.
Melting and freezing: Please be aware that
following any significant snow storm, melting and night time freezing may take
place. Therefore, all residents are encouraged to walk and drive carefully. We
also recommend that all residents purchase a container of ice melt (calcium
chloride) for icy spots that may develop on the walks and steps. Please Do
Not Use Rock Salt on concrete surfaces as it causes the concrete to
deteriorate.
Important: Any resident noting a particularly icy
condition on the streets or Summit Road due to melting and re-freezing, etc,
should contact Resolution Property Management at 424-1480 so that they can
coordinate appropriate sanding.
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Deck Enclosures
Existing open decks may be enclosed with the written
approval of the Board of Directors under the following terms and conditions:
- Only
the pre-approved plans (see attached) will be considered or approved.
- The
costs are assumed by the Unit Owner.
- All
maintenance and repair responsibility for the enclosed areas of the deck or
those which can only be accessed through the interior of the unit shall become
the responsibility of the Unit Owner.
- Deck
repairs and replacement obligations of the Association are limited to the
original deck components accessible from the exterior of the deck.
- A
building permit from the Town of Merrimack must be received prior to
construction commencement. They will ask for a letter of approval from the
Association prior to issuance of the permit.
- A
copy of the building permit must be forwarded to the Managing Agent.
- The
Unit Owner is responsible to ensure that the contractor retained to do the work
has all appropriate insurance coverage including but not limited to liability
and workers compensation.
- In
the event construction commences prior to meeting these Rules/Provisions, the Association
reserves the right to mandate that the deck enclosure be removed within a
period of time as defined by the Board.
- The
Unit Owner shall assume responsibility for all insurance coverage associated
with the deck enclosure including liability, property damage coverage, etc.
To request approval to construct a deck enclosure:
-
The requesting unit owner must submit a written request to the
Board via the Managing Agent.
-
The Board will review the request at their next scheduled Board
meeting, generally held once monthly.
-
Only requests confirming intent to use the pre-approved plans
(see attached) will be considered.
-
Shortly after the Board meeting, a written approval, if granted,
will be forwarded to the Unit Owner.
In the event any deck enclosure is required to be removed
for safety reasons, or as directed by a court of law, it shall be removed at
the expense of the Unit Owner on record of which it serves.
Pre-approved plans are available in the print edition of this document
View or download the print edition...
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Trash Disposal
The Birches Condominium has curbside trash pickup service.
Trash is collected every Friday morning by an independent
trash disposal company hired by the Birches. Except in weeks when scheduled
holidays occur, in which case trash is collected on Saturday.
All residents are to place their trash at the end of their
driveway, in tied trash bags or inside plastic trash barrels with secured lids.
Barrels should be marked with the Unit address, so that they can be returned if
blown away on windy days.
All trash is to be put out no later than 7:00 AM on the
collection day. DO NOT PUT TRASH BAGS OR BARRELS OUT BEFORE 7PM THE NIGHT
BEFORE. Trash barrels are to be kept inside other than on collection days and
are not to be stored outside.
Trash bags or barrels must not be placed behind vehicles
or obstructed in any way to hinder accessibility to the trash collection crews,
i.e. not behind snow banks, vehicles, etc.
Furniture, appliances, mattresses, bedding, etc. will not
be removed as part of the curbside service. Disposal of these items must be
arranged by and at the expense of the respective resident.
Special pickup: contact Resolution Property
Management at 424-1480 to inquire about special pickup arrangements.
Recycling: trash pickup service does not include
recycling. Residents of the Birches may obtain a permit at Merrimack Town Hall and use the recycling facilities at the Transfer Station on Lawrence Rd.
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Critter Trapping and Removal from Units
The Association is responsible for patching and/or
repairing identified point of entry into a unit by critters such as squirrels.
However, no such repair can be scheduled until the Unit Owner has insured the
appropriate trapping or removal of the critter(s) from the Unit. Validation of
such removal shall be by Critter Control (424-7452) or other such pest removal
vendor.
All associated costs and scheduling for trapping and
removal shall be borne by the Unit Owner.
Further, in the event that it is determined that the
critter had not been removed and so makes its way back into the unit after the
repairs have been completed, the Unit Owner will be responsible for the cost of
the subsequent repair(s) required.
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Installation of Satellite Dishes
The mounting of satellite dishes on the building are
allowed only upon prior written
approval of the Board of Directors. The following is the process to
follow if you wish to install a satellite dish:
- Send a letter to the Board of Directors requesting approval to install a satellite
dish.
The letter should be mailed to:
Birches Condominium
c/o Resolution Property Management
7 Bernards Rd.
Merrimack, NH 03054
The letter should include the following:
-
The proposed location where you would like to mount the satellite dish
-
The size of the dish (measurement of diameter)
- Upon
receipt of the request for installation, the Board will view the area where it
is proposed to be located.
- The
criteria for installation will include, but not necessarily be limited to, the
following:
- The
dish must be mounted in an inconspicuous way so it is least noticeable.
- The
dish must be mounted on the Unit to be serviced and not on a neighboring Unit
in the building.
- The
dish must be one meter or less in diameter.
- Mounting
will not be allowed on the roofs.
- No
exposed wires from the dish are allowed. (The wires must be run out of sight
and not left dangling or hanging.)
-
You will be responsible for all common area repairs as a result of the
installation and for the removal of the dish prior to the sale of the Unit.
- The
approval process will take approximately thirty (30) days from the receipt of
the request.
- If a
dish is installed without prior written approval of the Board, the owner will
be required to take it down. If you have any other questions regarding
satellite dish installations, please call Resolution Property Management at
424-1480.
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Storm Door Installations
Any owner wishing to install a storm door, must install a
door that closely resembles the same style, color, and look of the storm doors
that are on the majority of the doors of the other unites in the building in
which they live.
If there are any questions with regard to which style door
to purchase and install, the owner should contact the Property Management
Company for the Birches.
The Unit Owner is responsible for:
- Purchase
and installation of the door and all associated costs
- All
appropriate repair, maintenance, and replacement costs associated with said
door
Once installed, the storm doors may not be removed unless
approved by the Board via the Property Management Company in writing.
A storm door that closely resembles the same style, color,
and look of the storm doors that are on the majority of the doors of the other
units in the building in which you live.
Colors
Adams: White
Burberry: White
Joston: White
Lynn: White
Plasic: White
Rollins: White
Vanden: White
Wellington: White
Winrow: Brown
Any installation of a storm door in conflict with this
policy may result in the owner being required to remove the door. If not
removed within 10 days of the date of such request, the Board of Directors
reserves the right to remove the door at the respective Unit Owners expense.
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Clubouse Rental Agreement and Rules